Now in early access — 60-day free trial

Hostel Management, Simplified

Track occupants, collect rent, manage expenses, and delegate to wardens — all from one platform built for Indian hostel owners.

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No credit card required. 60 days free.

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Dashboard

Welcome back, Rahul

Occupied Beds

42/48

87.5% occupancy

New This Month

6

+3 from last month

Rent Collected

₹2,45,000

↑ 12% vs last month

Overdue

₹18,500

3 occupants

Collection Trend

Collections
Expenses
₹3L₹2L₹1L₹0
Sep
Oct
Nov
Dec
Jan
Feb

Recent Activity

Arjun K. paid ₹8,500 for Room 201

2 hours ago

Meera S. checked into Room 105

5 hours ago

Receipt #0042 generated

Yesterday

Late fee applied to Room 302

2 days ago

Stop managing hostels with spreadsheets

Replace scattered tools and manual processes with one purpose-built platform.

Without HostelSync

  • Scattered rent records in spreadsheets
  • No visibility into pending payments
  • Manual receipt writing is time-consuming
  • Can't delegate without losing control
  • Occupant data stored insecurely

With HostelSync

  • Automatic monthly rent generation & tracking
  • Real-time dashboard with payment status
  • Auto-generated branded PDF receipts
  • 6 granular warden permissions per hostel
  • Privacy-compliant KYC with Aadhaar verification

Everything you need to run your hostel

Purpose-built features for Indian hostel owners and wardens.

Real-Time Dashboard & Analytics

Get instant visibility into occupancy rates, rent collected vs pending, expense breakdown, and net income. Month-over-month trends and next-month forecasts help you stay ahead.

  • Occupancy, collections, expenses at a glance
  • 6-month trend charts
  • Next month revenue forecast
  • Multi-hostel selector
Occupancy

87.5%

Collected

₹2.4L

Pending

₹18.5K

Net Income

₹1.3L

6-Month Trend
Collections
Expenses
SepOctNovDecJanFeb

Automated Rent & Payment Tracking

Rent auto-generates on the 1st of every month. FIFO payment allocation ensures the oldest dues are always paid first. Support for partial payments, advances, and late fees.

  • Auto monthly rent generation
  • FIFO payment allocation
  • Partial payments & advance tracking
  • Configurable late fees with grace period
February 2026 Rent
Auto-generated

Collected

₹31,000

Pending

₹15,500

Overdue

₹8,500

AK

Arjun K.

Room 201

₹8,500

Paid
PS

Priya S.

Room 105

₹7,000

Paid
VS

Vikram S.

Room 205

₹8,500

Overdue
MP

Meera P.

Room 103

₹7,000

Partial
RN

Rahul N.

Room 302

₹9,000

Paid

Complete Occupant Management

Add occupants with identity verification including Aadhaar QR scanning. Track allocations, transfers, and full stay history — all with privacy-compliant data handling.

  • Aadhaar QR code verification
  • Room allocation & transfer history
  • Multiple ID type support
  • Privacy-compliant KYC storage
AK

Arjun Kumar

Active

Room 201 · First Floor

+91 98765 43210

Identity Verified

ID Type

Aadhaar (QR)

Last 4 Digits

•••• 3210

Stay History

Room 201Jan 2026 – Present
Room 105Oct 2025 – Dec 2025

Granular Warden Delegation

Invite wardens and assign them to specific hostels with exactly the permissions they need. Six permission levels give you fine-grained control without complexity.

  • 6 permission levels per hostel
  • Different access per warden per hostel
  • Activity logging for transparency
  • Invitation management with expiry
DS

Deepak Sharma

Warden

deepak@email.com

Sunrise PG · Kochi

Permissions

Manage Occupants
Manage Rooms
Record Payments
Generate Receipts
Manage Expenses
View Reports

Recent Activity

Added occupant Kavitha D.
Recorded ₹7,500 payment
Generated receipt #0041

And so much more

Every feature designed for how Indian hostels actually operate.

Multi-Hostel Management

Manage 1 to 20+ hostels from a single dashboard.

Rooms & Floors

Organize by floors. Normal and dormitory rooms with bed tracking.

Professional Receipts

Auto-numbered branded PDF receipts sent via email or WhatsApp.

Expense Tracking

14 categories, recurring expenses, receipt uploads, P&L reports.

Smart Reminders

Automated rent due and overdue reminders via email and SMS.

Privacy-First KYC

Aadhaar QR verification with UIDAI signature validation. No raw PII stored.

Mobile-First PWA

Install on your phone like a native app. Fast even on slow networks.

Cloud Secured

Your data is encrypted and stored securely in the cloud with automatic backups.

Per-Hostel Settings

Custom receipt branding, late fee policies, expense categories per hostel.

Activity Logging

Full audit trail for all warden actions. Transparency by default.

Late Fee Automation

Fixed or percentage late fees with configurable grace periods.

P&L Reports

Real-time profit & loss by hostel. Know your margins instantly.

See All Features

Get started in minutes

No complex setup. No learning curve.

1

Sign up with Google

One-click sign-in. No passwords to remember.

2

Add your hostel & rooms

Set up floors, rooms, and customize settings.

3

Start managing

Add occupants, track rent, record payments.

Frequently asked questions

Yes! Every new account gets a 60-day free trial with full access to all features. No credit card required.

Absolutely. The base plan includes up to 3 hostels. You can add more at ₹100/month or ₹1,200/year per additional hostel.

Yes. Aadhaar data is verified using UIDAI-certified offline signature validation. Only the last 4 digits are stored — no raw PII. All data is encrypted and access-controlled.

HostelSync is a Progressive Web App (PWA) that you can install on your phone like a native app. It loads fast and feels native on any device.

View all FAQs →

Ready to simplify your hostel management?

Join hostel owners across India who are switching to a smarter way to manage.

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