Full feature breakdown

Everything you need to run your hostel

From occupant onboarding to financial reports, HostelSync covers every aspect of hostel management. Explore every feature in detail.

No credit card required. 60 days free.

30+

Features

6

Warden Permissions

14

Expense Categories

60

Day Free Trial

Operations

Operations

Manage your hostels, rooms, and occupants with purpose-built tools that replace spreadsheets and manual registers.

Multi-Hostel Management

Manage 1 to 20+ hostels from a single dashboard. Switch between hostels instantly with a unified view of all your properties.

Room & Floor Organization

Organize hostels by floors with support for normal and dormitory rooms. Track individual beds, room capacity, and availability in real time.

Occupant Management with Aadhaar KYC

Add occupants with identity verification including Aadhaar QR scanning. Store records with privacy-compliant data handling — no raw PII stored.

Room Allocation & Transfers

Allocate occupants to rooms and beds. Transfer between rooms with full history tracking. View current and past allocations at a glance.

Finance

Finance

Automate rent generation, track every rupee, and generate professional receipts — all with FIFO payment allocation built in.

Automatic Rent Generation

Rent auto-generates on the 1st of every month for all active occupants. No manual entry needed — just review and track.

FIFO Payment Allocation

Payments are automatically allocated to the oldest pending rent first. Supports partial payments and advance tracking out of the box.

Expense Tracking

Track expenses across 14 built-in categories. Set up recurring expenses, upload receipts, and see spending breakdown per hostel.

Receipt Generation

Auto-numbered branded PDF receipts generated for every payment. Share via email or WhatsApp with your hostel branding and logo.

Late Fee Automation

Configure fixed or percentage-based late fees with customizable grace periods. Fees are applied automatically — no manual calculation.

P&L Reports

Real-time profit and loss reports per hostel. See income vs expenses, track margins, and make data-driven decisions.

Team Management

Team Management

Delegate hostel operations to wardens with fine-grained permissions. Stay in control while your team handles day-to-day tasks.

Warden Invitation & Management

Invite wardens via email and assign them to specific hostels. Manage invitations with expiry and revoke access anytime.

6 Granular Permissions per Hostel

Control exactly what each warden can do: Manage Occupants, Manage Rooms, Record Payments, Generate Receipts, Manage Expenses, and View Reports.

Activity Logging & Audit Trail

Every warden action is logged with timestamps. Full audit trail for transparency — know who did what and when.

Analytics & Insights

Analytics & Insights

Get real-time visibility into your hostel performance with dashboards, trends, and forecasts.

Real-Time Dashboard

See occupancy rates, rent collected vs pending, expense breakdown, and net income at a glance. Updated in real time as data changes.

Occupancy Metrics & Trends

Track occupancy rates over time with 6-month trend charts. Identify patterns and optimize room pricing and allocation.

Financial Overview

Collections, pending dues, expenses, and net income — all in one view. Filter by hostel, time period, or category.

Next Month Forecast

Predict next month’s revenue based on current occupancy, rent rates, and historical trends. Plan ahead with confidence.

Mobile & Accessibility

Mobile & Accessibility

Access HostelSync from any device. Installs like a native app on your phone and loads fast even on slow networks.

Progressive Web App

Install HostelSync on your phone or tablet like a native app. No app store needed — just open in your browser and add to home screen.

Instant Home Screen Access

Add HostelSync to your home screen for one-tap access. Launches instantly in a full-screen window — no browser tabs, no app store downloads.

Push Notifications

Get notified about rent due dates, overdue payments, and warden activity. Stay on top of operations without opening the app.

Works on Slow Networks

Optimized for Indian network conditions. Fast load times and responsive UI even on 2G/3G connections.

Security & Compliance

Security & Compliance

Privacy-first design with compliant KYC verification and secure authentication. Your data and your occupants’ data are protected.

Privacy-Compliant KYC

Aadhaar verification follows offline verification standards. Only the last 4 digits of Aadhaar are stored — never the full number.

Aadhaar QR Verification

Scan Aadhaar QR codes for instant identity verification with UIDAI-certified offline signature validation. Fast, reliable, and compliant.

No Raw PII Storage

Sensitive identity data is processed for verification but never stored in raw form. Encrypted storage with strict access controls.

Google OAuth Only

No passwords to manage or reset. Sign in securely with Google OAuth — reduced attack surface and simplified security.

The complete feature list

Every feature included in every plan. No feature gating, no upsells.

Multi-hostel dashboard
Floor & room organization
Normal & dormitory rooms
Bed-level tracking
Occupant onboarding
Aadhaar QR verification
Room allocation & transfer
Stay history tracking
Auto rent generation
FIFO payment allocation
Partial & advance payments
Late fee automation
14 expense categories
Recurring expenses
Receipt upload for expenses
Auto-numbered PDF receipts
Branded receipt templates
Email & WhatsApp sharing
Warden invitations
6 granular permissions
Activity audit trail
Real-time analytics
Occupancy trends
Revenue forecasting
P&L reports
PWA mobile app
Push notifications
Home screen install
Per-hostel settings

Start Your Free 60-Day Trial

All features included. No credit card required. Set up your first hostel in minutes.

No credit card required. Cancel anytime.