Everything you need to run your hostel
From occupant onboarding to financial reports, HostelSync covers every aspect of hostel management. Explore every feature in detail.
No credit card required. 60 days free.
30+
Features
6
Warden Permissions
14
Expense Categories
60
Day Free Trial
Operations
Manage your hostels, rooms, and occupants with purpose-built tools that replace spreadsheets and manual registers.
Multi-Hostel Management
Manage 1 to 20+ hostels from a single dashboard. Switch between hostels instantly with a unified view of all your properties.
Room & Floor Organization
Organize hostels by floors with support for normal and dormitory rooms. Track individual beds, room capacity, and availability in real time.
Occupant Management with Aadhaar KYC
Add occupants with identity verification including Aadhaar QR scanning. Store records with privacy-compliant data handling — no raw PII stored.
Room Allocation & Transfers
Allocate occupants to rooms and beds. Transfer between rooms with full history tracking. View current and past allocations at a glance.
Finance
Automate rent generation, track every rupee, and generate professional receipts — all with FIFO payment allocation built in.
Automatic Rent Generation
Rent auto-generates on the 1st of every month for all active occupants. No manual entry needed — just review and track.
FIFO Payment Allocation
Payments are automatically allocated to the oldest pending rent first. Supports partial payments and advance tracking out of the box.
Expense Tracking
Track expenses across 14 built-in categories. Set up recurring expenses, upload receipts, and see spending breakdown per hostel.
Receipt Generation
Auto-numbered branded PDF receipts generated for every payment. Share via email or WhatsApp with your hostel branding and logo.
Late Fee Automation
Configure fixed or percentage-based late fees with customizable grace periods. Fees are applied automatically — no manual calculation.
P&L Reports
Real-time profit and loss reports per hostel. See income vs expenses, track margins, and make data-driven decisions.
Team Management
Delegate hostel operations to wardens with fine-grained permissions. Stay in control while your team handles day-to-day tasks.
Warden Invitation & Management
Invite wardens via email and assign them to specific hostels. Manage invitations with expiry and revoke access anytime.
6 Granular Permissions per Hostel
Control exactly what each warden can do: Manage Occupants, Manage Rooms, Record Payments, Generate Receipts, Manage Expenses, and View Reports.
Activity Logging & Audit Trail
Every warden action is logged with timestamps. Full audit trail for transparency — know who did what and when.
Analytics & Insights
Get real-time visibility into your hostel performance with dashboards, trends, and forecasts.
Real-Time Dashboard
See occupancy rates, rent collected vs pending, expense breakdown, and net income at a glance. Updated in real time as data changes.
Occupancy Metrics & Trends
Track occupancy rates over time with 6-month trend charts. Identify patterns and optimize room pricing and allocation.
Financial Overview
Collections, pending dues, expenses, and net income — all in one view. Filter by hostel, time period, or category.
Next Month Forecast
Predict next month’s revenue based on current occupancy, rent rates, and historical trends. Plan ahead with confidence.
Mobile & Accessibility
Access HostelSync from any device. Installs like a native app on your phone and loads fast even on slow networks.
Progressive Web App
Install HostelSync on your phone or tablet like a native app. No app store needed — just open in your browser and add to home screen.
Instant Home Screen Access
Add HostelSync to your home screen for one-tap access. Launches instantly in a full-screen window — no browser tabs, no app store downloads.
Push Notifications
Get notified about rent due dates, overdue payments, and warden activity. Stay on top of operations without opening the app.
Works on Slow Networks
Optimized for Indian network conditions. Fast load times and responsive UI even on 2G/3G connections.
Security & Compliance
Privacy-first design with compliant KYC verification and secure authentication. Your data and your occupants’ data are protected.
Privacy-Compliant KYC
Aadhaar verification follows offline verification standards. Only the last 4 digits of Aadhaar are stored — never the full number.
Aadhaar QR Verification
Scan Aadhaar QR codes for instant identity verification with UIDAI-certified offline signature validation. Fast, reliable, and compliant.
No Raw PII Storage
Sensitive identity data is processed for verification but never stored in raw form. Encrypted storage with strict access controls.
Google OAuth Only
No passwords to manage or reset. Sign in securely with Google OAuth — reduced attack surface and simplified security.
The complete feature list
Every feature included in every plan. No feature gating, no upsells.
Start Your Free 60-Day Trial
All features included. No credit card required. Set up your first hostel in minutes.
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